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State Wage Interchange System (SWIS)

From the US Departments of Labor and Education, August 29, 2019, update on the Transition from WRIS/WRIS2 to SWIS:

As of August 29, 2019, ten States have signed onto the State Wage Interchange System (SWIS) Agreement with at least one Access Performance Accountability and Customer Information Agency (PACIA) and one State Unemployment Insurance Agency (SUIA). One more State has submitted partially signed SWIS Agreements, and many other States have informed the U.S. Departments of Labor and Education (Departments) that they are actively working to get their SWIS Agreements signed and submitted.

As of August 29, 2019, the Departments will continue to implement the transition policy, dated July 2019, described below. That said, the Departments will continue to assess the number of States signed onto the SWIS. If there are not yet 25 States signed onto the SWIS Agreement by the end of October 2019, and participation by at least 25 States does not appear imminent at that time, the U.S. Department of Labor may extend operation of the WRIS and WRIS2 by one reporting quarter.

The Departments would like to thank State agencies for both submitting inquiries concerning SWIS operations as well as actively working toward obtaining the necessary signatures needed in order to execute their respective SWIS Agreements.

From the U.S. Departments of Labor and Education, July 15, 2019:

The U.S. Departments of Labor and Education (Departments) have received several questions about the deadline for signing the State Wage Interchange System (SWIS) Data Sharing Agreement, when the SWIS will become operational, and when the Wage Record Interchange System (WRIS) and WRIS2 operations will cease. The information below will assist States in transitioning from WRIS/WRIS2 to the SWIS in a timely manner.

Early signatory States will be able to use the SWIS Clearinghouse, which the Departments expect to commence operations on September 1, 2019, to exchange interstate Wage Data for the Adult Education and Family Literacy Act (AEFLA) and Vocational Rehabilitation (VR) programs. With this exchange, the states will be able to enhance their performance reporting abilities for these programs early in Program Year 2019.

Initial SWIS Operations: To ensure an orderly startup of and transition to the SWIS, particularly by programs not currently using the WRIS/WRIS2 (i.e., the AEFLA and VR programs), the Departments strongly encourage States to sign the SWIS Agreement prior to September 1, 2019.

Transition Period: From September 1 to December 31, 2019, the SWIS and WRIS/WRIS2 will operate simultaneously. To minimize burden on the State Unemployment Insurance Agencies (SUIAs), which will be processing the Wage Data from all three systems during the transition from the WRIS/WRIS2 to the SWIS, the Departments ask that States that have signed the SWIS Agreement have their Performance Accountability and Customer Information Agencies (PACIAs) for the AEFLA and the VR programs submit Requests for interstate Wage Data through the SWIS Clearinghouse until December 31, 2019. In other words, the only Queries that will be submitted to the SWIS Clearinghouse during this time will be for the AEFLA and VR programs.

During this period between September 1, 2019 and December 31, 2019, PACIAs for programs administered by the U.S. Department of Labor should use the WRIS and WRIS2 Clearinghouse to submit Requests, just as they have done prior to the SWIS.

Full SWIS Operations: All Queries for Wage Data for all programs will be processed through the SWIS Clearinghouse effective January 1, 2020. The WRIS/WRIS2 operations will cease on December 31, 2019. Therefore, it is important that all States sign the SWIS Agreement prior to the end of calendar year 2019 to be able to continue interstate Wage Data exchanges efficiently.

SWIS Agreement

On May 3, 2019, the U.S. Departments of Labor and Education sent the State Wage Interchange System (SWIS) Data Sharing Agreement (Agreement) to state workforce administrators, state adult education directors, state vocational rehabilitation (VR) directors, and state unemployment insurance directors for their review and signature. States signing the Agreement will be able to exchange interstate quarterly wage records with any other State signing the Agreement to satisfy performance reporting requirements in section 116 of the Workforce Innovation and Opportunity Act (WIOA). States not signing the SWIS Agreement will need to develop and execute separate interstate wage sharing agreements with other States to satisfy the requirement that States use interstate wage records in measuring a State's performance on the WIOA primary indicators of performance. The SWIS Agreement replaces the Wage Record Interchange System (WRIS and WRIS2) Data Sharing Agreements previously executed by most States.

Although similar to the WRIS and WRIS2 Agreements, the SWIS Agreement incorporates all six WIOA core programs. The SWIS Agreement also addresses the requirements of WIOA, the confidentiality requirements of the Family Educational Rights and Privacy Act (FERPA) for education records, and the VR program regulations for VR records.

To aid your review of the SWIS Agreement, please review the background document that provides information and technical assistance developed by the U.S. Departments of Labor and Education related to the purpose, applicability, and content of the SWIS Agreement.

Should you have questions or require more information, State workforce agencies may email; State adult education agencies may email; and State VR agencies may email The U.S. Departments of Labor and Education encourage workforce development agencies to listen to the SWIS Agreement webcast and participate in upcoming technical assistance events.

State Parties to the SWIS Agreement

State Signed SWIS Agreements

State Signed SWIS Agreements