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Modification Types and New Requirements

Modification TypeFormal Modification Still Required?Forms Required to Be CompletedOther Documentation
Period of Performance Change Y Planning Form
Narrative Statements
(Project Plan Section only)

Justification that describes:

  • Why extension is needed
  • Benefits of the extension

Deobligation

Y

Requests to return funds that will not be spent within the Program Year of the initial award (or the incremental or supplemental award) will not be granted.

SF-424
SF-424A & Budget Information Narrative
Project Operator Data Form(s)
Project Synopsis Form
Planning Form
Narrative Statements (Project Plan section only)

Justification that describes:

  • Why the deobligation is necessary
  • How it will impact outcomes
  • New results and outcomes expected
  • Good faith efforts to avoid deobligating

Deobligation with a Decrease in Number of Planned Participants

Y

Requests to decrease participants will only be considered in conjunction with a request to deobligate funds that meets the parameters of the deobligaton modification type above.

All forms required for the deobligation modification type
Employer Data Form

If fewer participants will be served as result of the deobligation, the new (reduced) participant numbers should be reflected on all relevant forms.

Same as required for deobligation modification type
Adding an Employer

Y

Requests to add an employer to the project during the Program Year of the award that was not included in the original application or previous modifications will not be granted.

Employer Data Form

Justification that describes:

  • Events that made this action necessary
  • Benefit to the grant
  • How current need and interest were determined

Budget Realignment

Y

Required if any change on the SF-424A results in an increase or decrease of more than 10% of the awarded amount; a change in the indirect cost rate; or equipment requests of $5,000 or more/unit and useful life of more than one year

SF-424A & Budget Information Narrative

Justification that describes:

  • Why this action is necessary
  • Specific line item transfers and use
  • Impact of the changes

Reflect Initial Incremental Award Only (Grantee total funding request approved) Y Revise the following to reflect the initial incremental award:
SF-424
SF-424A & Budget Information Narrative
N/A
Reflect Initial Incremental Award Only (Grantee total funding request reduced) Y

Revise the following to reflect the initial incremental award
SF-424
SF-424A & Budget Information Narrative

Revise the following to reflect the approved "up to" amount
Project Operator Data Form(s)
Project Synopsis Form
Planning Form
Narrative Statements
(Project Plan Section only)

N/A
Reflect Initial Incremental Award and Respond to Terms and Conditions Y Revise the forms in accordance with the appropriate modification type shown above(total request approved/total request not approved)
Revise other forms/documents as appropriate, per the specific Terms and Conditions contained in the Notice of Obligation
N/A
Increment/Need Based Y SF-424
SF-424A & Budget Information Narrative

Justification that indicates:

  • Expenditure rate or draw downs of at least 70 percent of the previous increment
  • The services that will continue to be provided

Supplement Y SF-424
SF-424A & Budget Information Narrative
Employer Data Form(s)
Project Operator Data Form(s)
Project Synopsis Form
Planning Form
Narrative Statements
(Project Plan Section only)

Justification that indicates:

  • Expenditure rate or draw downs of at least 70 percent of the previous increment
  • The services that will continue to be provided
(Other justification needed will be captured in the forms)

Addition of Workforce Development Component--Disaster NEGs only Y Project Operator Data Form(s)
Project Synopsis Form
Planning Form (Temporary Jobs Component and Workforce Development Component)
Narrative Statements (Project Plan Section only)

Justification that describes:

  • Why services are needed
  • How participant interest was determined

Terms and Conditions/Full YRevise forms/documents as appropriate, per the specific Terms and Conditions contained in the Notice of Obligation
Decrease in ParticipantsThis will only be allowed when included as part of a deobligation modification request. We will not consider requests to decrease participants that are not associated with a deobligation request.
Increase in Participants No longer requiredN/A N/A
Add Layoffs From Employers Previously ApprovedNo longer required N/AN/A
Add or Remove a Project OperatorNo longer requiredN/A Grantee must inform its Federal Project Officer of the change in writing.